21 September 2026 - Ordinary Meeting Agenda
To All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday, 21st September 2026, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. Business to be dealt with at the meeting is listed in the agenda below.
E. Raymond. Responsible Officer & Clerk. 15th September 2026
The meeting is open to the public, who may submit written questions or statements to the Clerk by noon on the day of the meeting. At the Chair’s discretion, there will be a public session (20 minutes maximum) before the PC meeting, during which members of the public may ask questions or make a short statement (maximum 5 minutes) and invited reports from external representatives and groups shall be heard. It may not be possible or appropriate to discuss matters raised during this session; therefore, the topic may be included on a future agenda or addressed via post/email. Members of the public are expected to be polite, civil and respectful during the meeting.
AGENDA
1. WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest as the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve the Minutes of the ordinary PC meeting held Monday, 20th July 2026 and to sign as agreed minutes.
5. CLERK’S REPORT INCLUDING REVIEW OF ACTION ITEMS – To receive the clerk’s report including review of action items and update of correspondence/communications and outstanding matters and items dealt with under the Scheme of Delegation.
6. BUSINESS MATTERS FOR CONSIDERATION: Supporting documents circulated ahead of the meeting.
6a. To consider matters of street parking, driveway and vehicle access in Hemswell Village.
6b. To consider PC consultation and involvement with equipment refurbishment/improvements to the village hall playground.
6c. To consider a proposal to reduce grounds maintenance around kerbed memorials in Hemswell Civil Cemetery.
6d. To resolve to approve revisions to the following PC Policies/Procedures:
i. Publication Scheme (V1.1) ii. IT & Cybersecurity Policy (V1.0) iii. Reserves Policy (V1.1)
7. FINANCIAL MATTERS
7a. To receive the financial report and approve/ratify payments.
7b. To review the 2026/2027 budget monitoring report.
8. PLANNING MATTERS None Received
9. DATE OF NEXT MEETING – To resolve to agree the date and time of the next Ordinary PC meeting as 16th November 2026, 7:00 pm at the Hemswell and Harpswell Village Hall.