18 November 2024 - Ordinary Meeting
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday 18th November 2024, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda.
E. Raymond. Responsible Officer & Clerk. 13.11.2024
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the meeting day. At the Chair’s discretion, prior to the start of the PC meeting, there will be up to a 20-minute public participation when members of the public may ask questions or make short statements for a maximum of 5 minutes. Matters raised during the public participation session may not necessarily be discussed at this meeting but may be replied to via post or email or added to a future agenda. Members of the public are expected to be polite, civil and respectful at all times during the meeting.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES –
a. To consider and resolve to approve the Minutes of the PC Meeting held Monday 16th September 2024 and to sign as agreed minutes.
b. To note the PC Finance Committee Meeting held Thursday 17th October 2024 as being inquorate and no business transacted.
c. To consider and resolve to approve the Minutes of the PC Finance Committee Meeting held Thursday 24thOctober 2024 and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review the action list and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications, outstanding matters, and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION:
a. To approve the PC Reserves Policy for adoption and implementation. (V1.0 October 2024)
b. To consider and discuss a quotation for repainting the village Maypole.
c. To consider and agree options for the purchase and instalment of replacement benches as per report dated October 2024.
d. To consider and discuss options for the installation of a noticeboard within Hemswell Civil Cemetery.
8. FINANCIAL MATTERS
a. To receive the financial report and approve/ratify payments.
b. To consider and approve the PC budget for the FY 2025/2026 be set at £11,725.00.
c. To resolve to monitor the allocation of funds in PC Earmarked Reserves via the Finance Committee and Scheme of Delegation.
d. To consider and approve the PC Precept demand for the FY 2025/2026 be set at £10,000.00 and to submit the Precept Estimate and annual audit return of accounts to WLDC by Friday 22nd November 2024.
9. PLANNING MATTERS To consider planning application no. WL/2024/00881. Erection of detached garage and workshop. 18 Church St., Hemswell. DN21 5UQ
10. REPRESENTATIVE REPORTS - Invitations to receive reports extended to County & District Cllrs., PCSO, Village Hall Committee (and external agencies and sub-committees as appropriate). For information only. Verbal reports to be limited to 5 minutes duration each.
11. DATE OF NEXT MEETING – To resolve to note the date and time of the next Parish Council Meeting - Monday 20th January 2025, 7:00 pm.