15 January 2024 - Ordinary Meeting Agenda
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday 15th January 2024, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda. Please ensure you have reviewed all necessary documents before the meeting.
E Raymond, Clerk. 09.01.2024
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the day of the meeting. At the meeting, and at the Chairman’s discretion, there will be up to a 20-minute public participation commencing at 7.00 pm when members of the public may ask questions or make short statements to the Council for a maximum of 5 minutes. Please note that issues raised during the public participation session may not be discussed further at this meeting but may be replied to via post or email or added to a future agenda.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve Minutes of the Ordinary Meeting held Monday 20th November 2023 and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review actions and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications and outstanding matters and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION
a. To review and approve revisions to the PC ‘Equal Opportunities’ Policy (Rev 1.0 Last reviewed May 2023).
b. To review and approve revisions to PC Risk Management Register (Rev 1.1 Last reviewed May 2023).
c. To review and approve revisions to the terms and conditions of the 2024/25 grass-cutting contract.
d. To receive an update regarding FP19 footpath -Hemswell to Harpswell.
e. To receive an update on data from the Speed Indicator Device located on Dawnhill Lane.
f. To receive an update from Cllr. Roberts ref ‘pre-paid’ card for council expenditure [Minute Ref 063-23/24].
g. To receive a report regarding ‘wheelie bin’ stickers to raise awareness of speeding [Minute Ref 065-23/24].
8. FINANCIAL MATTERS
To receive the financial report and approve/ratify payments.
To review and approve the final precept demand to WLDC.
9. PLANNING MATTERS – Update email from WLDC ref: The Forge, 17B Brook Street.
10. REPRESENTATIVE REPORTS - Invitations to receive reports extended to County & District Cllrs., PCSO, Village Hall Committee. For information only. Verbal reports to be limited to 5 minutes duration each.
11. DATE OF NEXT MEETING – To resolve to note the date and time of the next Parish Council Meeting - Monday 18th March 2024, 7:00 pm.