15 July 2024 - Ordinary Meeting
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday 15th July 2024, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda.
E Raymond, E. Raymond. Clerk. 10.07.2024
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the meeting day. At the Chair’s discretion, prior to the start of the PC meeting, there will be up to a 20-minute public participation when members of the public may ask questions or make short statements for a maximum of 5 minutes. Matters raised during the public participation session may not necessarily be discussed at this meeting but may be replied to via post or email or added to a future agenda. Members of the public are expected to be polite, civil and respectful at all times during the meeting.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve the Minutes of the Annual PC Meeting held Monday 20th May 2024 and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review the action list and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications and outstanding matters and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION:
a. To review and approve the following policies and documents:
i. Hemswell Civil Cemetery Regulations and Management Policy
ii. Unreasonably Persistent or Vexatious Complaints Policy (First Issue)
b. To consider and discuss the requirements and quotation for works to undertake full-height cleaning of the Maypole.
c. To receive a report from the tree survey/assessment of Beck Lane and to identify actions for implementation.
d. To discuss the draft PC ‘Action Plan’ for 2024-2026 to identify priorities/budget implications for the next FY.
e. To receive an update of data from the Speed Indicator Device on Bunker’s Hill.
8. FINANCIAL MATTERS
a. To receive the financial report and approve/ratify payments.
9. PLANNING MATTERS
10. REPRESENTATIVE REPORTS - Invitations to receive reports extended to County & District Cllrs., PCSO, Village Hall Committee (and external agencies and sub-committees as appropriate). For information only. Verbal reports to be limited to 5 minutes duration each.
11. DATE OF NEXT MEETING – To resolve to note the date and time of the next Parish Council Meeting - Monday 16th September 2024, 7:00 pm.