22 April 2024 - Extraordinary Meeting Agenda
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an extraordinary meeting of Hemswell Parish Council, to be held on Monday 22nd April 2024, commencing at 7.15 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda. Please ensure you have reviewed all necessary documents before the meeting.
E Raymond, Clerk. 16.04.2024
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the meeting day. At the Chair’s discretion, prior to the start of the PC meeting, there will be up to a 20-minute public participation when members of the public may ask questions or make short statements for a maximum of 5 minutes. Matters raised during the public participation session may not necessarily be discussed at this meeting but may be replied to via post or email or added to a future agenda. Members of the public are expected to be polite, civil and respectful at all times during the meeting.
AGENDA
1. WELCOME & REMARKS
2. To elect the Chair of the Parish Council and to receive the Chair’s Declaration of Acceptance of Office.
3. To elect the Vice Chair and to receive the Vice Chair’s Declaration of Acceptance of Office.
4. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
5. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
6. NOTES - To consider and resolve to approve Minutes of the Ordinary Meeting held Monday 18th March 2024 and to sign as agreed minutes.
7. BUSINESS MATTERS FOR CONSIDERATION
a. To receive written applications for the office of Parish Councillor for co-option to fill existing vacancies.
b. To review existing banking provision as per PC financial regulations and consider options to switch providers (separate report provided).
c. To review and approve revisions to the Scheme of Delegation (V1.1 Adopted May 2023).
d. To review and approve revisions to Standing Orders (V2.1 Adopted May 2023).
e. To receive an update on the ecology assessment of the Cemetery and Beck Lane undertaken March 2024 (WLDC Grant Funded).
8. FINANCIAL MATTERS - To receive the financial report and approve/ratify payments.
9. DATE OF NEXT MEETING – To resolve to note that the Annual Parish Council Meeting will be held Monday 20th May 2024, 7:00 pm (following the Annual Meeting of the Parish).