May 22 - Annual Meeting Agenda
Hemswell Parish Council
Notice is hereby given for the annual meeting of the parish council on Monday 16th May 2022 at 7.15 pm in the Hemswell & Harpswell village hall.
There will be up to a 15-minute public forum commencing at 7.15 pm when members of the public may ask questions or make short statements to the Council.
Bryan Mander Acting clerk to the council 9th May 2022
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AGENDA
1. To elect the Chairman of the Council for the forthcoming administrative year 2022-23 and for them to sign the acceptance of office as chairman
2. To elect a Vice Chairman of the Council for the forthcoming administrative year 2022-23 and for them to sign the acceptance of office as vice chairman
3. To receive apologies and accept valid reasons for absence, these having been submitted to the clerk prior to the meeting
4. To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any requests for dispensations
5. To approve the notes of the ordinary meeting held on 21st March 2022, and the chairman to sign them as the agreed minutes
6. To approve the notes of the extraordinary meeting held on 3rd May 2022, and the chairman to sign them as the agreed minutes
7. To review the terms of reference for the Recruitment Committee
8. To Appoint members to the Recruitment Committee
9. To review and approve the following governance documents
a. Standing Orders rev 2.0 drafted May 22 (LALC model document v2 April 22)
b. Financial Regulations rev 1.0 adopted 21st September 2020
10. To review and approve the council's asset list.
11. To review and resolve whether to amend the council's insurance cover.
12. To review and approve the following Policies and Procedures
a. Accessibility
b. Privacy
13. Financial matters:
a. Financial Report
b. Cheques to Authorise. To resolve to pay the following cheques
bi. Council Insurance
c. Payments Received. To acknowledge receipt of payments
cii. Savings Account Interest
14. To receive the Annual Governance and Accountability Return 2021/22 documents listed below from the RFO and to resolve whether to approve them.
a. Annual Internal Audit Report 2021/22
b. Annual Governance Statement 2021/22
c. Accounting Statements 2021/22
d. Bank Reconciliation 2021/22
e. Explanation of Variances 2021/22
f. Exercise of Public Rights - proposed Monday 13th June 2022 - Friday 22nd July 2022
g. Certificate of Exemption 2021/22 Form 2. Resolution to declare that the authority is exempt from the requirement for a limited assurance review for the purposes of the Annual Governance and Accountability Return 2021/2022, and to approve the signing of the certificate of Exemption - AGAR 2021/22 Form 2
15. To resolve whether to approve LALC as the internal auditors for the council on a continuous basis
16. To receive reports from the following outside bodies
a. County Councillor
b. District Councillor
c. Police
d. Village Hall Committee
e. Neighbourhood Plan Steering Group
17. Date of next meeting – 18th July 2022.
Signed: B C Mander Date: 9th May 2022.
Acting clerk to the council