Sept 22 - Ordinary Meeting Agenda
Hemswell Parish Council
Notice is hereby given for the ordinary meeting of the parish council on Monday 26th September, 2022 at 7.15 pm in the Hemswell & Harpswell village hall.
The business to be dealt with at the meeting is listed in the agenda.
There will be up to a 15-minute public forum commencing at 7.15 pm when members of the public may ask questions or make short statements to the Council. Matters not on the agenda for that evening's meeting cannot be discussed in detail, but if you wish to raise a non-agenda item, it may be added to the agenda for the following meeting or dealt with in writing.
Elizabeth Raymond 20th September 2022
Clerk
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve the Minutes of the Ordinary Meeting held Monday, July 22, 2022, and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review the action list and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications and matters outstanding.
7. BUSINESS MATTERS FOR CONSIDERATION
a. To review actions necessary to ensure the safety of persons using the Beck footpath.
b. To review quotations for the tree maintenance in the Beck and resolve to appoint a contractor.
c. To consider the request from Springthorpe PC for collaboration regarding the Tillbridge Solar Ltd Development. (Email correspondence B. Mander 21.8.2022)
d. To accept for review the Hemswell Cliff Neighbourhood Plan
e. To consider the frequency of data collection and reporting for the Speed Indicator Device (SID)
f. To consider Parish Council Governance documents and policies to include:
- i. Grant and Donation Policy
- ii. Hemswell Burial Policy
- iii. Model Scheme of Delegation Policy
- iv. Civility and Respect Policy and Pledge
- v. Adoption of @gmail.com in line with best practice
8. FINANCIAL REPORTS – To receive the financial report and approve payments.
a. Financial Report b. Cheques to Authorise c. Payments to Ratify
|
Expenditure (Payee) |
Amount |
Details |
|
CIL Repayment |
£318.22 |
Repayment of incorrectly allocated payment |
|
Grass Cutting Services |
5 x £84.50 = £422.50 |
Invoices: 22/07/22 [2206] 01/08/22 12/09/22 [2210] [2207], 15/08/22 [2208], 01/09/22 [2209]. |
|
Defibrillator Consumables |
£153.54 |
Pads and battery authorised 21/03/22 – 125-21/22 |
|
Monies Received |
|
|
|
Savings Account Interest |
2 x £0.82 = £1.64 |
August 22, September 22 |
9. PLANNING MATTERS – To consider applications and responses to planning matters.
a. Parish council response to application 145358 Millfield, Middle Street, Hemswell. For information only.
b. Update on the Forge, Brook Street, Hemswell.
10. REPRESENTATIVE REPORTS - To receive reports from external agencies (and sub-committees). For information only. Verbal reports are to be limited to 5 minutes duration.
11. NEWSLETTER – To consider items for publication, including preferred format and issue date.
12. DATE OF NEXT MEETING – To resolve to note the date of the next meeting as 21st November 2022.