21 July 2025 - Ordinary Meeting Agenda
To All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday, 21st July 2025, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. Business to be dealt with at the meeting is listed in the agenda below.
E. Raymond. Responsible Officer & Clerk. 15.07.2025
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the meeting day. At the Chair’s discretion, there will be a public participation session (maximum of 20 minutes) before the start of the PC meeting, when members of the public may speak for a maximum of 5 minutes. Matters raised during this session may not necessarily be discussed at this meeting but may be added to a future agenda or dealt with via post or email. Members of the public are expected to be polite, civil and respectful at all times during the meeting.
AGENDA
1. WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest as the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve Minutes of the Extraordinary Meeting held Thursday, 3rd July 2025, and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review the action list and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications and outstanding matters and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION:
To receive written applications for the office of Parish Councillor for co-option to fill existing vacancies.
a. To consider projects/activities suitable for submission to the WLDC Community Grant Funds.
b. To consider updating the PC plaques placed on the bench within Hemswell Civil Cemetery.
c. To agree on the date for a meeting of the Financial Committee for budget and precept planning (Oct/Nov).
8. FINANCIAL MATTERS
a. To receive the financial report and approve/ratify payments.
9. PLANNING MATTERS
10. REPRESENTATIVE REPORTS - Invitations to receive reports extended to County & District Cllrs., Village Hall Committee, and other external agencies and sub-committees as appropriate. For information only. Verbal reports limited to 5 minutes duration each.
11. DATE OF NEXT MEETING – To resolve to note the date and time of the next Parish Council Meeting - Monday 15th September 2025. 7:00 pm.