17 April 2025 - Extraordinary Meeting Agenda
To All Members of Hemswell Parish Council
You are hereby summoned to attend an extraordinary meeting of Hemswell Parish Council, to be held on Thursday 17th April 2025, commencing at 6.45 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda.
E Raymond, Responsible Officer & Clerk. 12/04/2025
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the meeting day. At the Chair’s discretion, prior to the start of the PC meeting, there will be up to a 20-minute public participation when members of the public may ask questions or make short statements for a maximum of 5 minutes. Matters raised during the public participation session may not necessarily be discussed at this meeting but may be replied to via post or email or added to a future agenda. Members of the public are expected to be polite, civil and respectful at all times during the meeting.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve Minutes of the Ordinary Meeting held Monday 17th March 2025 and to sign as agreed minutes.
5. BUSINESS MATTERS FOR CONSIDERATION
a. To receive written applications for the office of Parish Councillor for co-option to fill existing vacancies.
b. To review and approve revisions of the following PC Policies: i. Data Protection Policy (V1.1 Adopted May 2024) ii. Data Breach (V1.1 Adopted May 2024)
6. DATE OF NEXT MEETINGS – To note the Annual Meeting of the Parish will be held Monday 19th May 2025, 6:30 pm, followed by the Annual Meeting of the Parish Council at 7.00 pm.