20 January 2025 - Ordinary Meeting Agenda
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council on Monday 20th January 2025, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda.
E Raymond Responsible Officer & Clerk. 14/01/2025
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the meeting day. At the Chair’s discretion, prior to the start of the PC meeting, there will be up to a 20-minute public participation when members of the public may ask questions or make short statements for a maximum of 5 minutes. Matters raised during the public participation session may not necessarily be discussed at this meeting but may be replied to via post or email or added to a future agenda. Members of the public are expected to be polite, civil and respectful at all times during the meeting.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES To consider and resolve to approve the Minutes of the PC Meeting held Monday 18th November 2024 and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS To review the action list and receive updates from those responsible for the actions
6. CLERK’S REPORT To receive the clerk’s report on correspondence/communications, outstanding matters, and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION:
a. To review and approve the following PC policies:
i. Personnel Committee Terms of Reference (ToR)
ii. Co-Option Policy
iii. Freedom of Information Policy
iv. Business & Risk Management Policy
v. Health & Safety Policy
b. To consider and approve the date for the Annual Meeting of the Parish (to held in March or to coincide with Annual Parish Council Meeting – 19 May 2025).
c. To consider and approve purchase of 2 x signs and posts for placement along the Beck (no dog fouling).
d. To consider PC involvement in marking VE Day 80 (Thurs 8th May 2025).
8. FINANCIAL MATTERS
a. To receive the financial report and approve/ratify payments.
b. To consider and approve the final PC Precept demand for the FY 2025/2026 be set at £10,000.00 and to submit the Precept demand to WLDC by Friday 24th January 2025.
c. To discuss and resolve to set up a variable direct debit for payment of PAYE.
9. PLANNING MATTERS
10. REPRESENTATIVE REPORTS Invitations to receive reports extended to County & District Cllrs., PCSO, Village Hall Committee (and external agencies and sub-committees as appropriate). For information only. Verbal reports to be limited to 5 minutes duration each.
11. DATE OF NEXT MEETING –- Monday 17th March 2025, 7:00 pm.