Policies and Procedures

DOCUMENT CONTROL: 

Rev 1.1 Adopted without changes. Effective July 2023

Rev 1.2 Amended Para 1. Effective February 2024

Hemswell Parish Council

PERSONNEL COMMITTEE - TERMS OF REFERENCE

Introduction

1.     Members

2.     Meeting Arrangements

3.     Terms of Reference

4.     Reveiw

Introduction

The purpose of the Hemswell Parish Council (PC) Personnel Committee is to ensure the council meets its legal obligations as an employer and to deal with all matters relating to staff and human resource management. The Personnel Committee will deal with such matters as set out in the Standing Orders of Hemswell Council and in accordance with relevant legislation.

1.       Members

• The Personnel Committee shall consist of a minimum of three Parish Councillors.
• The quorum of the Personnel Committee Committee shall be three members.
• The Chair of the Personnel Committee shall be approved by the full council and membership shall be reviewed annually at the annual Parish Council meeting unless the membership falls below the quorum of three councillors.

The Parish Council clerk shall act as clerk to the Personnel Committee and shall minute the proceedings and resolutions of all meetings unless they are the subject of an agenda item, in which event the Chair of the Committee may appoint a committee member to take notes of the meeting and provide to the clerk for minuting and distribution. 

Names of members appointed to the Personnel Committee are available via the clerk upon request.

2.       Meeting Arrangements

The Personnel Committee will meet a minimum of once a year but may also be convened, as and when necessary, to deal with matters arising. Times and location of meetings shall be in accordance with Parish Council Standing Orders.

3.      Terms of Reference

The Personnel Committee has delegated authority to deal with all personnel, employment and recruitment issues, with reports and recommendations made to the Parish Council as necessary. The Personnel Committee will receive reports from the clerk and will:

i. Oversee the recruitment process of staff and make recommendations on appointment, terms and contractual matters to the Parish Council for all staff and to implement the recruitment of approved positions, subject to Parish Council budgetary and financial controls.

ii. Ensure the Parish Council complies with all legislative requirements relating to staff employment, including the implementation and review of employment-related policies and procedures.

iii. Ensure the staffing framework and culture nurtures well-being, civility, respect, and health and safety and to support staff through timely and appropriate training, development and management.

iv. Review the staffing structure and employment level and make recommendations to the Parish Council to efficiently discharge the Council's work and periodically review staff workloads.

v. Establish and review the relevant salary pay scale reference points and consider any appeal against a decision regarding pay, expenses or terms and conditions.

vi. Establish and review the staff management system, including annual appraisal and the training and development policy for councillors and staff.

vii. Ensure appropriate arrangements are established for grievance or disciplinary matters relating to the clerk and any other staff appeals.

viii. Deal with complaints from or about staff.

ix. Oversee the processes leading to the dismissal of staff, including redundancy. The final decision regarding dismissal is the responsibility of the full Parish Council.

4. Review

These terms of reference are to be reviewed annually.