17 April 2025 - Extra-Ordinary Meeting Minutes UNADOPTED
UNADOPTED Minutes of the Hemswell Parish Council Extra Ordinary Meeting held Thursday 17th April 2025, 6.45 pm at Hemswell and Harpswell Village Hall, Hemswell.
Present: Parish Councillors: Cllr. J. Roberts (Chair), Cllr. R. James, Cllr. G. Jago. Clerk: E. Raymond. Member(s) of the Public (MoP):1
No public forum.
The Chair convened the Parish Council meeting at 7:05pm.
AGENDA
01-4-25/26 WELCOME & REMARKS Cllr. Roberts opened the meeting and welcomed everyone.
02-4-25/26 APOLOGIES FOR ABSENCE – Apologies received from Cllr Sutherland who was unable to attend due to a prior engagement were accepted by the PC.
03-4-25/26 DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations. None received.
04-4-25/26 NOTES - To consider and resolve to approve Minutes of the Ordinary Meeting held Monday 17th March 2025 and to sign as agreed minutes. Members confirmed they had received and reviewed the unadopted minutes. RESOLVED that Minutes of the meeting 17th March 2025 be approved and signed as a correct record.
BUSINESS MATTERS FOR CONSIDERATION
05-4-25/26 a. To receive written applications for the office of Parish Councillor for co-option to fill existing vacancies.
The Chair thanked Mr Andrew Horsfield for his interest in becoming a parish councillor and submission of his completed application form. The Chair suspended the meeting (SO 10.a.xiv) to invite Mr Horsfield to briefly describe his background and experience. The Chair thanked Mr Horsfield for his willingness to support the efforts of the PC and reconvened the meeting. Members voted, by a show of hands, on the proposal to co-opt Mr Andrew Horsfield to Hemswell PC. An absolute majority of votes cast (as per LGA 1972, sch 12, s 39(1-2)) was recorded, and Mr Horsfield was duly co-opted. The Acceptance of Office form was signed in the clerk’s presence, and Mr Horsfield took his seat with council members. RESOLVED to CO-OPT Mr Andrew Horsfield to the position of Parish Councillor. ACTION: Clerk to notify and return appropriate completed paperwork to WLDC.
05-4-25/26 b To review and approve revisions of the following PC Policies:
i. Data Protection Policy (V1.1 Adopted May 2024) ii. Data Breach (V1.1 Adopted May 2024)
Members confirmed they had reviewed marked-up copies of the policies and agreed with updates.
RESOLVED to ADOPT policy revisions and upload to PC website. ACTION: Clerk to add revised policies to PC website and update internal PC policy spreadsheet.
06-4-25/26 DATE OF NEXT MEETINGS – To note the Annual Meeting of the Parish will be held Monday 19th May 2025, 6:30 pm, followed by the Annual Meeting of the Parish Council at 7.00 pm.
Meeting concluded 7:20 pm
UNADOPTED