November 2023 - Ordinary Meeting Agenda
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday 20th November 2023, commencing at 7:00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda below. Please ensure you have reviewed all necessary documents before the meeting.
E. Raymond, Clerk. 13.11.2023
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the day of the meeting. At the meeting, and at the Chairman’s discretion, there will be up to a 20-minute public participation commencing at 7.00 pm when members of the public may ask questions or make short statements to the Council for a maximum of 5 minutes. Please note that issues raised during the public participation session may not be discussed further at this meeting but may be replied to via post or email or added to a future agenda.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve Minutes of the Annual Meeting held Monday 18th September 2023 and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review actions and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications and outstanding matters and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION
a. To receive written applications for the office of Parish Councillor and to Co-opt a candidate to fill the existing vacancy/vacancies.
b. To discuss the PC six monthly budget review and identify adjustments as appropriate.
c. To consider outcomes and recommendations from the staff review meeting held 1st November 2023.
d. To discuss and consider the budget for setting the Parish Precept for 2024/2025 in accordance with PC Financial Regulations.
e. To discuss and consider the legalities and merits of ‘wheelie bin’ stickers to raise awareness of speeding.
f. To discuss and consider options for cleaning/maintenance of the village Maypole.
g. To discuss and consider a Grant/Donation Application form received from the Hemswell & Harpswell Village Hall for monies toward a village Christmas tree.
8. FINANCIAL MATTERS - To receive the financial report and approve/ratify payments.
9. PLANNING MATTERS – Update: Planning Inspectorate Appeal Decision: The Forge, 17B Brook St., Hemswell.
10. REPRESENTATIVE REPORTS - Invitations to receive reports extended to County & District Cllrs., PCSO, Village Hall Committee. For information only. Verbal reports to be limited to 5 minutes duration each.
11. DATE OF NEXT MEETING – To resolve to note the date and time of the next Parish Council Meeting - Monday 15th January 2024, 7:00 pm.