September 2023 - Ordinary Meeting Agenda
To: All Members of Hemswell Parish Council
You are hereby summoned to attend an ordinary meeting of Hemswell Parish Council, to be held on Monday 18th September 2023, commencing at 7.00 pm in the Hemswell and Harpswell Village Hall, Maypole Street, Hemswell. The business to be dealt with at the meeting is listed in the agenda. Please ensure you have reviewed all necessary documents before the meeting.
E Raymond, Clerk. 12.09.2023
The meeting is open to the public, who may submit questions or statements in writing to the Clerk by noon on the day of the meeting. At the meeting, and at the Chairman’s discretion, there will be up to a 20-minute public participation commencing at 7.00 pm when members of the public may ask questions or make short statements to the Council for a maximum of 5 minutes. Please note that issues raised during the public participation session may not be discussed further at this meeting but may be replied to via post or email or added to a future agenda.
AGENDA
1. CHAIRPERSON WELCOME & REMARKS
2. APOLOGIES FOR ABSENCE – To receive and accept valid reasons for apologies for absence, these having been submitted to the clerk before the meeting.
3. DECLARATIONS OF INTEREST AND DISPENSATION REQUESTS – To receive declarations of interest in accordance with the Localism Act 2011 concerning matters in this agenda and to consider requests for dispensations.
4. NOTES - To consider and resolve to approve the Minutes of the Ordinary Meeting held Tuesday 18th July 2023 and to sign as agreed minutes.
5. REVIEW OF ACTION ITEMS – To review actions and receive updates from those responsible for the actions.
6. CLERK’S REPORT – To receive the clerk’s report on correspondence/communications and outstanding matters and items dealt with under the Scheme of Delegation.
7. BUSINESS MATTERS FOR CONSIDERATION
a. To discuss and consider the option to for the Parish Council to voluntarily join the Information Commissioner's Office (ICO) register.
b. To discuss and consider recommendations for revision of the Parish grass cutting contract for the 2024 season.
c. To discuss and consider options for the Parish Council to mark Remembrance Day events within the village.
d. To discuss and resolve to pay costs arising from works to be undertaken by the LCC Volunteer Scheme clearance of the Pinfold (23rd October 2023).
8. FINANCIAL MATTERS
To receive the financial report and approve/ratify payments.
9. PLANNING MATTERS –
a. Application 147122: 16 Maypole St. Hemswell. Householder Development
b. Application 147233: Land rear of 31, 3b & 5a Church Street, Hemswell. Minor – Dwellings
c. Update on planning decisions within Hemswell Parish (from April 2023 to date).
10. REPRESENTATIVE REPORTS - Invitations to receive reports extended to County & District Cllrs., PCSO, Village Hall Committee (and external agencies and sub-committees as appropriate). For information only. Verbal reports to be limited to 5 minutes duration each.
11. DATE OF NEXT MEETING – To resolve to note the date and time of the next Parish Council Meeting - Monday 20th November 2023, 7:00 pm.