19 January 2026 - Personnel Committee Meeting UNADOPTED
19 January 2026 - Hemswell PC Personnel Committee Meeting (UNADOPTED)
Minutes of the Meeting of Hemswell Parish Council Personnel Committee, 19 January 2026, 6.30 pm.
Present: Parish Councillors: Cllr. R. James (Chair), Cllr. J. Roberts, Cllr. T. Horsfield. Members of the Public: 0. Clerk: E. Raymond.
Meeting commenced at 6:30 pm
AGENDA
Item 1. Cllrs. R. James welcomed members and thanked the clerk for providing supporting documents circulated ahead of the meeting.
Item 2. Apologies for absence. All members of the committee present. No apologies.
Item 3. To consider any dispensation requests received by the clerk in relation to personal and/or disclosable pecuniary interests, not previously recorded. None received.
Item 4. To consider and resolve to approve the Minutes of the PC Personnel Committee meeting held Monday, 20th January 2025, and to sign as agreed minutes. RESOLVED that the Minutes of the PC Personnel Committee Meeting held on 20th January 2025 be approved and signed as a correct record.
Item 5. To review and approve the Terms of Reference for the Personnel Committee (V1.3, Jan 2025). Members confirmed they had reviewed the documents and had no additional comments/amendments to make. RESOLVED to ADOPT the revision and upload to the PC website. ACTION: Clerk to add revised ToR to the PC website and update internal PC policy spreadsheet.
Item 6. To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. RESOLVED to exclude members of the public from Agenda Item 6a. ‘Staff Appraisal’ on the grounds that it involved the likely disclosure of exempt information relating to financial or business affairs of any particular person (LGA 1972, pt. 1, Sch. 12A (3)).
6a. Staff Appraisal
Members discussed the content of the personal development review (PDR) for the period January 2025- January 2026.
The objectives and feedback comments were noted, including efficiencies made in managing the three roles within the contracted hours. The clerk raised the need for members to respond more promptly to emails/queries. Members acknowledged the issue and discussed communication methods, thanking the clerk for the regular updates and information summaries.
The Chair and members recognised the PC's good standing, thanks to the informed guidance and advice on compliance, governance, planning matters, and village/parish issues. Members were grateful for the clerk’s commitment to building community engagement and activities ‘over and above’ those of the job specification.
The meeting concluded with members thanking the clerk for her continued work and commitment to the roles of Clerk, Burial Clerk, and Responsible Financial Officer (RFO).
Item 7. To note the date and time of the next Personnel Committee meeting. RESOLVED to arrange future Personnel Meeting(s) as needed, but no later than January 2027.
Meeting concluded at 6:55 pm.
UNADOPTED